Important Notice for Excess Annual Leave

 Sent on behalf of Dr Christine De Nardo, Manager, School of Clinical Scinces at Monash Health

All staff with excess annual leave balance will have received an email from the University outlining their annual leave balance as of 1 June 2022. 

The maximum permissible limit of annual leave at 31 December 2022 has been temporarily increased from 30 to 40 days (pro rata for part-time staff).

Annual leave accrued in excess of your maximum permissible limit of 40 days will be treated as excess annual leave (EAL) by the University for 2022 assuming no change in your full-time fraction. If your annual leave balance does exceed 40 days at 31 December 2022 and you have not applied by 7 January 2023 for annual leave to eliminate your EAL by no later than 30 June 2023, you will (by operation of the Enterprise Agreement) be rostered and deemed to be on annual leave from your first expected working day on or after 7 January 2023.  You will then be liable to remain on rostered and deemed annual leave until your annual leave balance has been reduced to 40 days.

What you need to do

• Regularly check your annual leave balance via ESS to confirm whether you will have more than 40 days accrued as at 31 December 2022.
• All annual leave to be accrued or taken up to 31 December 2022 needs to be taken into account.
• Please note that any change to your current full-time time fraction will affect your maximum permissible leave balance limit and any changes up to 31 December 2022 need to be taken into consideration.
• After checking your annual leave balance:
• If your annual leave balance will be 40 days or less at 31 December 2022, no further action is required to be taken by you at this time; or
• If your annual leave balance will be more than 40 days at 31 December 2022, please speak with your supervisor and agree to a leave plan to maintain your leave balance at or below 40 days to avoid accruing EAL.
• Leave Planning:
• Submit your leave plan via ESS (or if you encounter any issues with applying through ESS then submit an Application for Leave and Special Leave (online) form).
• Your leave plan may include taking your leave only a day or a few days at a time rather than for longer periods if you prefer.
• When preparing your leave plan, you should also take into account annual leave that will accrue up to 31 December 2022.
• If you have EAL as at 31 December 2022, you must submit a leave plan by 7 January 2023 to eliminate your EAL if you are to avoid being rostered and deemed on annual leave.  The elimination of that EAL under your leave plan must be taken by 30 June 2023.