Academic promotion 2022: MNHS internal processes & planning

From: Mairi Rose, Senior Administrative Officer, Academic Performance, Faculty Research Office

It is time to start thinking about the 2022 Academic Promotions round. If you are planning to apply for promotion to Level C, D or E this round, it is time to begin preparing your application.

Please note that the University has yet to finalise the promotion documents for the next round, however, the general structure of the application will remain mostly unchanged.  The 2022 Academic Promotions timeline has not yet been finalised, but applicants should start planning to work on their applications over the next 3 months. 

Further details about information sessions, and university processes will follow on when the round dates are confirmed.

In the meantime, please follow these instructions to get started, noting the specific tasks you must carry out based on your contract type:

Research Only and Teaching & Research Staff

1. Let the MNHS Faculty Research Office know that you intend to apply by emailing medicine.research@monash.edu. We will inform you of your promotion reference period, i.e. the period of activity that will be considered in your application and metrics report. This is usually 3-5 years, depending on your last promotion.  If you have an unusual or complex case, we will refer you to the HR Academic Promotions team. 
2. Request a meeting with Prof James Whisstock, Deputy Dean Research (Level D and E applicants) or Prof Ian Smyth, Associate Dean, Research and Research Infrastructure (Level C applicants) to discuss your case for promotion.  This is highly recommended for all RO and T&R applicants in MNHS. You can discuss your metrics, draft application, and any questions you have about the assessment process at the meeting.   James and Ian will begin meeting with candidates in September.   Please complete this form to request a meeting as soon as possible. 
3. Check your metrics and research activity data via the myPerformance Dashboard. Once your reference period is confirmed, use your myPerformance Dashboard to evaluate your metrics against the MNHS Academic Performance Standards.  You can also use the Dashboard to see if you need to update or correct any of your research activity data in Pure, including grant applications and awards, research income, outputs, and HDR supervision data.  It is your responsibility to ensure your data is correct and up to date. 
4. Make any necessary updates to your research activity data using the Research Activity Guide. This guide provides the contact details for the central teams that manage your data. You can get in touch with these teams directly to request any changes that need to be made.  It may take several weeks for changes to be made, so you should start this process as soon as possible.
5. Update your public profiles.  Make your Google Scholar profile public.  If you have multiple Scopus profiles, please merge them.

Education Focused and Teaching & Research Staff

1. Ensure you have a Summative Peer Review of Teaching report from 2022. You can find out more about how to request a review on the Monash Learning and Teaching Peer Review website.
2. Request your Student Evaluation Record from University Planning and Statistics via their online Google Form.
3. Request a meeting with Prof Wayne Hodgson, Deputy Dean Education, to discuss your education case for promotion. You should bring a draft of your education case to the meeting. Please email Karen Johnson, Prof. Hodgson’s EA, to request a meeting.

Additional resources are available for Education Focused and Teaching & Research staff to help them draft their application. This includes the Monash Education Academy’s Moodle site of resources to help applicants construct an evidence-based education case in their application. The Moodle site can be accessed any time.

Contact Information

The Faculty Research Office manages the academic promotion process in collaboration with the HR Academic Promotions team. We are available to answer your questions, as well as help you with your metrics, research data and myPerformance Dashboard. 

Please email questions about your metrics, research data and MyPerformance Dashboard to the Faculty Research Office at medicine.research@monash.edu

Please email any questions about the Promotion application process to hr.academic-promotion@monash.edu.