Timesheet users: migration to ESS timesheets

Automated timesheet users within the Faculty of Medicine, Nursing & Medicine Sciences will migrate to the ESS timesheet entry mode effective Friday [8^th May] 2015. If you are a timesheet user you will therefore receive your last PDF timesheet on Tuesday [5^th May] 2015. You should submit your timesheet as usual before the submission deadline of 5PM on Thursday [7^th May] 2015. Access to your ESS timesheet will be available from 10am on Friday [8^th May] 2015 and can be used to submit times worked between Wednesday [6^th May] 2015 and Friday [8^th May] 2015.

Key dates & times:

·           Last PDF timesheet issued: 6PM Tuesday [5^th May] 2015

·           Submission of last PDF timesheet: before 5PM on Thursday [7^th May] 2015

·           ESS timesheet mode available: from 10am on Friday [8^th May] 2015

The decision to move to ESS timesheets has been made by the Medicine, Nursing & Medicine Sciences in order to streamline the timesheet submission process and deliver a more efficient solution to our employees.

·         ESS timesheets are accessible via your ESS account at any time and can be submitted for the current working week up to and including the current day. This means you have greater flexibility about when to submit your timesheet: although there is still a deadline for payroll you can decide to submit each day, at the end of the week or according to a pattern which you agree with your Supervisor.

·         You can use the ESS timesheet to access your primary and secondary timesheets (ie if you hold both a Casual Professional and Sessional Academic contract with Monash) within the same interface – just toggle between them.

·         You can also access your previous weeks’ timesheets and see in real time what the timesheet entries’ status is (ie waiting for approval, approved etc).

No action is required on your part to make the transition – you will automatically be moved to the new ESS timesheet according to the Key Dates above. However you may wish to take the following steps in preparation:

1.       Access our ‘How To’ video tutorials or quick reference guides at our employees’ webpage:

http://www.adm.monash.edu.au/human-resources/timesheets/ess/index.html

2.       Ensure your mobile phone number is recorded in ESS - to enable your off-campus access  to your ESS timesheet via secure token:

http://www.adm.monash.edu.au/human-resources/timesheets/ess/ess-access.html

3.       Talk to your supervisor about the new submission options: between you both you might be able to find ways to use the system more efficiently.

4.       If you submit timesheets for an area other than the Medicine, Nursing & Medicine Sciences please let your supervisor(s) in those areas know that your timesheets may be submitted according to a new schedule throughout the week.

If you have any questions about the transition to ESS timesheets please contact Felicia Beilby on x29565.

For more information about ESS timesheets please visit our website at http://www.adm.monash.edu.au/human-resources/timesheets/