ACADEMIC STAFF - ACADEMIC PROMOTION - ROUND OPEN

Further to the announcement in the Monash Insider, the Academic Promotion round is now open.

If you are applying for promotion, please ensure you allow sufficient time for your performance supervisor and Head of Unit to complete their sections of the Case for Promotion form.

You are strongly encouraged to make an appointment to meet with the relevant Deputy Dean of Education or
Research to discuss your application prior to submission.

It is recommended that you email your completed application to your performance supervisor and Head of Unit / School / Department by 11 May 2018. Your application should include all supporting documentation.

Please only upload your final application into the Academic Promotion system once all supporting documentation and your performance supervisor’s and Head of Unit approval has been obtained. Your completed application, including all required documents attached, must be uploaded via the “apply now” icon on the Academic Promotion website by no later than the 1 June 2018 (at 5.00pm).

Further Information and enquiries:

·         For full details of the academic promotion process please visit the Academic Promotion website. 

·         For information on how to request research and education supplementary report(s), please visit the Academic Promotion Supplementary Reports.

·         Candidates applying for promotion to Level E please discuss your intentions with the Dean

·         All other queries, please contact the relevant Academic Promotion Coordinator.

End of Year HR Deadlines

Please find HERE the 2017 year end pack containing:

• guide to preparing for year end
• important HR dates for the remainder of the year
• contact points for year end enquiries

Programs - Supporting Parents and Carers

As part of the University’s ongoing commitment to diversity and inclusion, Monash HR has implemented a range of policies, programs and initiatives designed to support staff with parental and caring responsibilities.

Support for parents and carers is critical to the University's ability to attract and retain talented staff. This includes equipping managers and supervisors to effectively support staff with caring responsibilities and those who work flexibly. There are a number of tailored programs for staff before and after parental leave, new fathers as well as managers and supervisors.

Information on all programs listed below can be accessed through the University’s Gender Equity website: www.monash.edu/gender-equity/parents. 

The Working Parent Resilience Program
Date: Tuesday 1 August, 9.30am - 4.30pm

Audience: All staff who are parents or carers

Cost: $270

Manager Training for Flexible Workforces
Date: Tuesday 15 August, 9am - 1pm

Audience: Managers and supervisors of staff who work flexibly

Cost: $200

Managing Transition to Parental Leave
Date: Wednesday 18 October, 1pm - 3.30pm
Audience: Expectant mothers (academic and professional)

Cost: $220

Returning from parental leave (Academic staff)
Date: Wednesday 1 November, 9.30am - 12pm
Audience: Academic staff 

Cost: $220 (Free in 2017, subsidised by Athena SWAN)

Returning from parental leave (Professional Staff)
Date: Wednesday 18 October, 9.30am - 12pm
Audience: Professional staff 

Cost: $220

Supporting New Fathers in the Workplace 
Date: Wednesday 9 August, 9.30am - 12pm
Audience: All staff 

Cost: $220 (Free in 2017, subsidised by Athena SWAN)

If you have any questions in relation to promoting these programs, please don’t hesitate to contact Natalie Czerniawski, Senior Advisor, Policy and Staff Equity on (03) 9902 9915, or email natalie.czerniawski@monash.edu.

Please advise staff to direct their enquiries about the programs to gender-equity@monash.edu.

myPlan performance development

All staff are encouraged to log in to myPlan, our new and improved performance development system, to set your goals and objectives for the year ahead.
Collaboration is vital for success and achieving excellence at Monash. myPlan facilitates regular conversations and an opportunity to receive important feedback on your achievements. Monash’s commitment to performance development is guided by the principles of growth, feedback and accountability.

Please complete your myPlan goals as soon as possible.

Performance development supports all facets of our work at Monash; ongoing learning and continuous improvement drive innovation and increased work satisfaction. All professional and academic staff from HEW Levels 1 to 10 should complete a performance plan.

You can access myPlan through the my.monash portal by clicking on the myPlan link located on the HR, OHS and employment tile.

Before completing your review please visit the Performance Development at Monash page for getting started user guides, quick reference resources, performance development at a glance, and details about Monash’s Strategic Planning Framework.

Support is available:

• Our HR Business Partners can provide advice and guide you through the performance development process
• Visit ask.monash for FAQs

If you have any questions, please email myPlan@monash.edu or call Access HR on 9902 0400.

Reach your potential and achieve your career aspirations

Set your myPlan goals by 28 February by clicking here.

To assist in completing your myPlan, please visit Performance Development at Monash: getting started user guides, quick reference resources, performance development at a glance, and details about Monash’s Strategic Planning Framework.

Whilst all staff are encouraged to participate, some exemptions may apply so please check the performance development procedures.

If you have any questions, please email myPlan@monash.edu or call Access HR on 9902 0400.  

Casual Timesheet Submission and Approval Deadlines for Final Pay of 2016

As we approach the end-of-year closedown period (the last day of work is Wednesday 21^st December 2016 and the first day back is Tuesday 3^rd January 2017), we remind employees and supervisors to make sure all staff timesheets are submitted and approved to ensure staff payment prior to closedown.

Employees have been advised to submit timesheets via ESS and PDF by 11:00 am on Wednesday 14^th December 2016, and to then inform their supervisor to approve their timesheets.

Supervisors will need to log into ESS between 12:00 midday and 2:00 pm on Wednesday 14^th December 2016 to approve any outstanding timesheets. It is imperative that the supervisor approves before 2:00 pm so that the final approver can login between 2:00 pm and 4:00 pm to make the final submission.

If a supervisor will be away or have limited internet access on this date, they may wish to organise with their Timesheet Administrator (in SCS these are the Head of Department PAs) for an alternative person to approve during their absence. For this end-of-year payment, if your staff's timesheets are not approved, they will not be escalated to the final approval.

The final pay for 2016 will be Saturday 17^th December 2016.

First pay of 2017

Any electronic timesheets that are not submitted and approved by this deadline will be processed for payment on Thursday 5^th January 2017.

Monash HR will reopen on Tuesday 3^rd January 2017.

More information is available on the HR Intranet:

Timesheets page:

http://www.intranet.monash/hr/tools-and-resources/staff-resources/timesheets

Key closedown deadlines:

http://www.intranet.monash/hr/key-dates/closedown-deadlines

If you have any questions, please visit ask.monash or call Access HR on 990-20400.

2016 End of Year HR Deadlines and Key HR Contacts

Important dates are as follows:

UNIVERSITY CLOSEDOWN

The University and all university services will be closed from 22 December 2016 - 2 January 2017 (inclusive)

RECRUITMENT DEADLINES FOR ADVERTISING OR DIRECT APPOINTMENTS

11am Friday 9 December 2016 - requests must be submitted to your HR Business Partner/HR Adviser prior to this.

Please liaise with Nevasha Wood or Renee Kemp if you have any upcoming recruitment activity for this year to ensure the above deadline will be met.

TIMESHEET DEADLINES

Last pay in 2016 - Saturday 17 December

Electronic timesheets must be approved by 5pm on Monday 12 December

Second last pay in 2016 - Thursday 8 December

Electronic timesheets must be approved by 5pm on Thursday 1 December

Contact Access HR on 990 20400 or hr@monash.edu for any timesheet related queries.

PAYROLL DEADLINES

Last pay in 2016 - Saturday 17 December

All payroll requests must be received by 11am on Wednesday 14 December

Second last pay in 2016 - Thursday 8 December

All payroll requests must be received by 11am on Thursday 1 December

Contact Access HR on 990 20400 or hr@monash.edu for any payroll related queries.

ACADEMIC ANNUAL LEAVE DECLARATION SCHEME

Scheme opened 2 November 2016 and opt-in for the 2017 scheme via ESS by Friday 16 December 2016

Contact Access HR on 9902-0400 or hr@monash.edu for any leave related queries

Fixed-term and continuing academic staff seeking Promotion to Levels C to E

Further to the announcement in the Monash Insider last week that the Academic Promotion Round is now open, as the Senior HR Business Partner, I would like to provide some further information for staff intending to apply this year.

If you have not already done so, please make the necessary arrangements with your performance supervisor, Head of Department and Head of School, ensuring that they have adequate time to complete their sections of the Case for Promotion form by the due date.

You are strongly encouraged to make an appointment to meet with the relevant Associate Deans to discuss your application.

Internal Faculty Deadlines

• By Friday 1^st July 2016 (at 5.00pm) your completed application and all required documents must be uploaded electronically online via the “apply now” icon on the Academic Promotion web page.
• Unless other arrangements have been made, it is recommended that you e-mail your completed application to your Head of School, Professor Eric Morand by Friday 10th of June 2016.  Your application should include all supporting documentation and your performance supervisor’s approval.

 NB:  You should not upload your application into the Academic Promotion system until the relevant sections have been approved by your Performance Supervisor and Head of Unit/School.

Further Information and enquiries:

·        For full details of the academic promotion process please visit the Academic Promotion website. 

·        For information on how to request research and education supplementary report(s), please visit the Academic Promotion Contact page.

·        For queries relating to promotion to Level C & D please contact the Academic Promotion Coordinator team at hr-academic.promotion@monash.edu or call 990 20400 (select option 2).

For information relating to promotion to Level E please contact Senior HR Advisor - Sam Dadash on Samana.Dadash@monash.edu  and also discuss your intentions with the Dean.

Selda Evci, Senior HR Business Partner

Outside Study Programme (OSP) – Round Open

The Faculty is now accepting Outside Study Programme (OSP) applications for semester 1 and 2, 2017.  

For full details of the OSP process, including details on eligibility, guidelines for completing the application form, the committee review process, as well as reporting requirements when returning from OSP, please refer to the Outside Study Programme Procedure.

Please note the important dates and information provided below. 

OSP Round Dates for 2016 applications:

Friday 15 April 2016:	OSP Round Open
Wednesday 18 May 2016:	OSP Round Close

Submitting your OSP Application:

·        Applicants are strongly encouraged to discuss their OSP application with their performance supervisor prior to making a submission.

·        Applications are to be submitted on-line via Recruitment Express Rex. Please select the appropriate Faculty application form from the list provided.

·        Please note that applicants are no longer required to obtain performance supervisor and Head of Unit/Department/School formal sign off prior to submitting their OSP application. Instead, OSP Coordinators, based in Monash HR, will forward applications for the relevant approvals on your behalf.

Faculty Research Performance Standards

Enquiries

If you have any questions about the OSP process, please visit ask.monash for frequently asked questions (and search using the key word “OSP”) or to submit an enquiry. Alternatively you can call Access HR on x 20400.

HR update - Employee Assistance and public holiday information

New Employee Assistance Provider for the University

Effective from February 2016, the University has engaged a new Employee Assistance Provider – Davidson Trahaire Corpsych (DTC). Please note the new phone number: 1300 360 364.

DTC provides access to free confidential, professional counselling and support for all Monash University staff and their immediate family members. Staff and their immediate family members can access up to six sessions per issue the staff member or immediate family member requires assistance with.

The updated procedure is available on the HR website at HR Policy and Procedures and includes phone numbers and services that DTC provide.

The previous provider only provided three free sessions to staff during their employment, whereas DTC now provides six free sessions PER ISSUE which is very generous to staff.

University Public Holidays

The next Public Holidays observed by the University are:

· Monday 25^th April (ANZAC Day)

· Friday 30^th September (Grand Final Friday)

· Monday 26^th December (Boxing Day)

· Tuesday 27^th December (in lieu of Christmas Day)

Please note that Queen’s Birthday (13^th June) and Melbourne Cup (1^st November) are not University holidays.

Staff Development Updates and Opportunities - March / April / May 2016

To register, complete an on-line application form located on the relevant program web page.

Customised Learning Solutions - You can make a request for customised workshops suited to your group or area by filling out Customised Learning Solutions (CLS) Request Form.

Staff Development Updates and Opportunities - March / April / May 2016
Career Planning & Development
Building Career Resilience - 1 April
Managing your work, yourself & your time - 17 May

Communication and Teamwork
Are you being heard - 2 & 3 May
Business Writing - 4 May
Emotional intelligence at work - 23 May
English Grammar - 5 & 8 April
Managing Meetings - 6 April
Negotiation and Influencing Skills - 11 & 12 May
The Accidental Counsellor - 6 May
Working in teams - 15 March

Leadership, Management & Supervision
Coaching Skills - 9 & 23 May
Financial Management within Monash - 31 May
Invigorate - 16, 17 May & 7 June
It's a Matter of Respect - 7 April
Leadership & Management Development (Level 1) - 30, 31 March & 19 April
Leadership & Management Development (Level 2) - 30, 31 May & 1 June
Managing up - 5 May
Springboard Women's Development Program - 27 April, 24 May, 21 June & 13 July
The 7 Modes of Modern Management (Professional staff HEW 7 - HEW 8, Academic staff Level A - B) - 5, 6 & 19 May
The 7 Modes of Modern Management (Professional staff HEW 9+, Academic staff Level C) - 28, 29 April & 12 May
Performance Management
Can we talk - 29 April
Feedback for improved performance - 25 May
PD Professional (supervisor training) - 18 May
Performance Conversations - 22 March
Writing a Performance Development Plan - 14 April

Quality & Customer Service
Customer service across cultures - 30 May

Self-care and Wellbeing
Manager Training for Flexible Workforces - 11 April

Staff Selection & Induction
Director Fundamentals - 5 May
Interviewing Success - 24 March
Welcome to Student Administration - 16 March
Working at Monash
Cultural Safety - Indigenous: Introduction - 24 March, 12 April, 11 May
ESOS Level 1 - 17 March
Mindfulness for staff - 26 April
Mindfulness for supervisors - 12 April

ICT Skills Training
Desktop
Designing questionnaires and surveys - 2 May
Further analysis in NVivo - 26 April
Microsoft Access 2013 Module 1 - 9 & 10 May
Microsoft Excel 2013 Level 1 - 1 March, 31 May
Microsoft Excel 2013 Level 2 - 5 April
Microsoft Excel 2013 Level 3 - 16 May
Microsoft Project - 13 & 14 April
NVivo Essentials - 18 April
SPSS module 1 - 3 March, 11 May
SPSS module 2 - 9 March
SPSS module 3 - 5 May
Using NVivo for literature review - 20 April
Web based
Google Master Series 1 - 16 March, 2 May
Google Master Series 2 - 11 April
Google Master Series 3 - 28 April

Occupational Health & Safety
Biosafety Level 1 - 9 March
Biosafety Level 2 - 9 March
CPR Refresher - 4 March, 4 April, 2 May, 12 May
Chemwatch MSDS - 11 March
Emergency Warden Training - 21 March, 15 April, 9 May, 24 May
Ergonomics & Manual Handling - 5 April, 4 May
Essential OHS (OHS for Managers & Supervisors) - 22 April, 24 May
Fire Safety - 15 April
First Aid Level 2 - 18 & 19 April, 19 & 20 May
Hazard & Incident Investigation - 10 March, 15 March, 18 May
Hazardous Substances & Dangerous Goods Awareness - 24 March
Laser Safety Training - 15 March
Radiation Safety Officer refresher - 11 March
Radiation Safety Officer training - 10 & 11 March
Risk Management & Risk Management Specialised - 7 March, 21 March, 11 May
Workplace Safety Inspections - 10 March, 15 March, 18 May
ResearchMaster Training
As per dates on website


Staff Development would like to advise that 2015 workshop dates are available on the website.

We are here to support your work and welcome your feedback (staff.development@monash.edu).

Staff Development Updates and Opportunities

The following staff development and training opportunities are available through Monash University Staff Development.

Customised Learning Solutions - You can make a request for customised workshops suited to your group or area by filling out Customised Learning Solutions (CLS) Request Form.

Career Planning & Development

Career planning - 9 SeptemberManaging your work, yourself & your time - 10 NovemberOptimise your Career Progression - 26 & 28 October

Communication and TeamworkAre you being heard - 26 & 27 OctoberBusiness writing - 1 OctoberCommunicating effectively at work - 21 OctoberDeveloping Mental Toughness - 12 NovemberEmotional intelligence at work - 20 OctoberEnglish Grammar (Writing Clearly) - 17 SeptemberMyers-Briggs Type Indicator (MBTI) - 22 SeptemberPresenting for impact - 19 & 26 OctoberTaming the Email Tiger - 9 SeptemberWorking in teams - 16 September

Leadership, Management & SupervisionFinancial Management within Monash - 8 OctoberSpringboard Women's Development Program - 2 September, 7 October, 11 November & 4 December 2015Turning Challenge into Opportunity - 25 November

Performance ManagementCan we talk - 2 OctoberCareer Development Plans & Goal Setting - 4 NovemberFeedback for improved performance - 16 OctoberPerformance Development for Professional staff (supervisor training) - 16 NovemberWriting a Performance Development Plan - 9 November

Quality & Customer ServiceCustomer service across cultures - 13 November
Welcome to Monash - 29 September
Welcome to Student Administration - 18 November
Cultural Safety - Indigenous: Introduction - 1 September, 5 October, 10 November
Cultural competency training - 27 October
Managing Committees and Minute Taking - 18 September
Mindfulness for supervisors - 17 November
safeTALK - 18 September, 5 October

ICT Skills Training
Desktop
Access 2010 Module 1 - 7 & 8 October
Access 2010 module 2 - 30 November & 1 December
Designing questionnaires and surveys - 16 November
Excel 2010 Level 1 - 30 September, 28 October
Excel 2010 Level 2 - 20 October, 5 November
Excel 2010 Level 3 - 10 September, 17 November
Further analysis in NVivo - 24 November
Microsoft Project 2010 - 22 & 23 September
NVivo Essentials - 19 November
Presenting the results of stat analyses - 23 September
SPSS module 1 - 29 October
SPSS module 2 - 10 November
SPSS module 3 - 8 September, 25 November
Taking the mystery out of stat analyses - 23 September
Web based
Google Master Series 1 - 26 October
Google Master Series 2 - 18 November
Google Master Series 3 - 24 September, 26 November
Writing for the web - 19 November
Biosafety Level 1 - 12 October
Biosafety Level 2 - 12 October
Breathing Apparatus skills maintenance - 25 September
CPR Refresher Course - 2 October, 14 October, 23 October, 26 October, 9 November, 20 November, 30 November
Emergency Warden Training - 11 September, 28 September, 28 October, 27 November
Essential OHS (OHS for Managers & Supervisors) - 27 November
Fire Safety - 28 October
First Aid Level 2 - 19 & 20 October, 29 & 30 October, 23 & 24 November
Hazard & Incident Investigation - 22 September, 10 November, 26 November
Hazardous Substances & Dangerous Goods Awareness - 12 October
Mental Health First Aid - 8 & 9 October, 23 & 30 November
Radiation Safety Officer refresher - 30 October
Radiation Safety Officer training - 29 & 30 October
Workplace Safety Inspections - 22 September, 10 November, 26 November

ResearchMaster Training
As per dates on website
Staff Development would like to advise that 2015 workshop dates are available on the website.
We are here to support your work and welcome your feedback (staff.development@monash.edu).

Staff Selection & Induction
Working at Monash
Occupational Health & Safety