Monash Staff Zoom Start Of Year Checklist

Did you know that Monash has hosted over 2 Million meetings via Zoom last year? that's a lot of minutes, it also means there are many recordings.

To meet the university’s increased Zoom storage needs as usage of the platform grows, Monash will implement a 12-month retention limit for Staff Zoom recordings starting on Feb 5th, 2024. Consequently, Zoom recordings older than 12 months will be permanently removed.

What do you need to do?

Please transfer recordings older than 12 months to a suitable storage location before 5th February 2024.

Additionally, please be aware that in the future, all Zoom recordings older than 12 months will be subject to automatic deletion. We also urge you to delete any recordings from your profile that are no longer required. If you need to keep recordings, please refer to this guide for alternative digital storage options.

To review and take action on your Zoom recording, please log in to your Zoom account, and go to the Recordings page.

If you need extra help, please refer to the instructions on how to manage your Zoom recordings

If you require any further information or assistance, please do not hesitate to contact us via the IT Service Request Portal

Zoom meetings now require passcodes - important information and instructions

Zoom meetings now require passcodes, please note important information and instructions below with links:

Zoom video conferencing software now available to Monash University staff

Zoom makes video conferencing and collaboration simple and straightforward, from the office, home or remotely. Whether you need to collaborate with multiple Monash colleagues or external partners, Zoom can bring everyone together via a simple calendar invitation.

The solution offers good video, audio and screen-sharing quality across Windows, Mac, iOS, Android, high-end conferencing room systems and telephone.

Who will benefit from using Zoom?
Monash staff with a need to communicate and collaborate with multiple parties, both internal and external. This collaboration can be audio only or audio and video along with desktop and information sharing abilities.

How do I register?  To log in, go to: http://monash.zoom.us/

All Monash staff can log in with their Monash email address and password as a "basic" user.

More information here: http://intranet.monash.edu.au/esolutions/staff/conferencing/zoom-conferencing.html