Timesheet supervisors & approvers: migration to ESS timesheets

Automated timesheet users within the Medicine, Nursing & Medicine Sciences will migrate to the ESS timesheet entry mode effective Friday [8^th May] 2015. Employees will therefore receive their last PDF timesheet on Tuesday [5^th May] 2015. They should submit their timesheet as usual before the submission deadline of 5PM on Thursday [7^th May] 2015. Access to the ESS timesheet will be available from 10am on Friday [8^th May] 2015 and can be used to submit times worked between Wednesday [6^th May] 2015 and Friday [8^th May] 2015.

Key dates & times:

·           Last PDF timesheet issued: 6PM Tuesday [5^th May] 2015

·           Submission of last PDF timesheet: before 5PM on Thursday [7^th May] 2015

·           ESS timesheet mode available: from 10am on Friday [8^th May] 2015

The decision to move to ESS timesheets has been made by the Medicine, Nursing & Medicine Sciences in order to streamline the timesheet submission process and deliver a more efficient solution to our employees.

·         ESS timesheets are accessible via employees’ ESS accounts at any time and can be submitted for the current working week up to and including the current day. This means users have greater flexibility about when to submit their timesheet: although there is still a deadline for payroll they can decide to submit each day, at the end of the week or according to a pattern which they agree with you, their Supervisor.

·         Since submitted ESS timesheet entries are available for approval instantly, you may find you are now receiving timesheet entries throughout the week in your ESS approval queue. This flexibility can be used to smooth out both your employees’ and your own timesheet processing, by agreement between you.

·         Supervisor approval cut off for the ESS timesheet entries is 12 noon on Monday rather than 4PM on Friday.

No action is required on your part to make the transition – employees will automatically be moved to the new ESS timesheet according to the Key Dates above. However you may wish to take the following steps in preparation:

1.       Access our ‘How To’ information or quick reference guide at our supervisor / approver webpage:

http://www.adm.monash.edu.au/human-resources/timesheets/supervisors-and-approvers/index.html

2.       Talk to your employee(s) about the new submission options: between you both you might be able to find ways to use the system more efficiently.

3.       If your employees submit timesheets for an area other than the Medicine, Nursing & Medicine Sciences please be aware that if their primary contract resides with another area they will not be migrating to ESS timesheets at this time.

If you have any questions about the transition to ESS timesheets please contact Felicia Beilby at x29565.

For more information about ESS timesheets please visit our website at http://www.adm.monash.edu.au/human-resources/timesheets/